Board of Trustees Meeting Highlights

July 13, 2021

General Manager’s Update

GM Winquest reported he met with the USFS planner and has submitted a Special Use Permit for the land across from Incline High School for use as a dog park. He is hopeful a decision will be made in September.

The Ordinance 7 Committee will meet after the survey results are compiled. Depending on level of response, the survey will shut down on 7/21 (this has since been extended to 7/26).

The percentage of beach visits by IVIGD Picture Pass holders has increased, with fewer visits overall.

Food service at Burnt Cedar has been suspended due to staffing issues.

Long Range Calendar

Next meeting will be held on Tuesday, August 10th.

The Audit Committee will have its own separate long range calendar.

Reports to the Board

  •  Treasurer’s Report Trustee Tonking is working with Moss Adams on revisions to Board Policies 12.1 (Multi-year Capital Planning) and 13.1 (Capital Project Budgeting). She expects drafts for Board approval in about 6 weeks.
  • Report regarding the District’s Utilities Management Review and Asset Assessment submitted by Raftelis Financial Consultants, Inc. representative Seth Garrison and Rebekka Hosken. The consultant made a number of recommendations for improvement. Higher costs were attributed mostly to higher service level and the need to pump effluent 30 miles out of the basin. However, District water production costs are lower due to a water filter exemption. Trustee Schmitz questioned the consultant’s statement that the finances were “sound” when the reserve is below what is deemed adequate and effluent pipeline funds have been used for other expenses. She also was unable to locate a number of items in the report that were specifically called for in the Scope of Work and suggested that the report be tied to the Scope of Work. A final report will be prepared by the consultant.
  • Report on Championship Golf Cart Replacement Project presented by Darren Howard, Director of Community Services/Golf. Director Howard reported a decision on the golf carts needs to be made in the coming months. His recommendation is to lease, however he will return at a future meeting with complete alternative financial analysis so the Board can make a well informed decision.
  • Audit Committee Report by Ray Tulloch, Audit Committee Chair. Mr. Tulloch announced that the Committee had approved a final draft of a comprehensive whistleblower policy to be presented to the Board at their next meeting. He also described the Audit Committee’s self evaluation and was pleased to report that the committee had successfully completed 75% of the tasks they had been authorized to perform in the Board policy. In the process of self evaluation they were able to develop a list of recommended changes to the policy that governs the Audit Committee. These will be submitted for the Board’s consideration.

Consent Calendar

The consent calendar included several budgeted capital projects as well as approval of the Tahoe Truckee Area Agreement for Mutual Emergency Aid and the District’s pay grade(s)/salary matrix and hourly pay rates. The consent calendar was unanimously approved.

General Business

  • Recreation Center Locker Room Remodel: Kate Nelson, Engineering Manager, brought several options for the Board to consider. Trustee Schmitz met with staff to review the proposed remodel. The group recommended modifications, several of which would reduce cost and require less maintenance. The Board voted unanimously to proceed with the recommended option. Bidding will be delayed until spring when it is hoped that materials will become more readily available.
  • Effluent pipeline and pond lining project items: Director of Public Works, Brad Underwood, reported that staff had repaired another leak in the effluent pipeline, apparently at a joint. As it relates to the repair/replacement of the 6 miles of the effluent pipeline, Mr. Underwood had met with the contractors, as well as NDEP, and concluded that lining the smaller pond would limit the number of consecutive dates of construction thereby increasing the construction schedule and costs. He recommended a larger pond, Millcreek pond #2, be lined instead. Lining the larger pond would allow more options in the design and enable the project to be completed more quickly. The Board unanimously approved the critical repair and plans to line the larger pond.
  • State forms for the District’s Indebtedness and Five Year Capital Improvement Plan were approved unanimously.
  • Recommendation by Audit Committee to appoint Mr. Chris Nolet as an Audit Committee At-Large Member and make necessary changes to the policy. After discussion, there was not support to approve the item. Trustee Dent indicated a willingness to serve on a temporary basis. An item will be placed on the agenda for the next Board meeting to appoint a Trustee to the Audit Committee. The Board will also receive the Audit Committee’s recommendations for Policy changes and consider them at a future meeting
  • GM Winquest presented a draft of the District’s Strategic Plan, incorporating extensive revisions as requested by Board members.  He requested feedback be brought to the next meeting scheduled for August 10th with a goal to having a final version for approval  by the end of August.

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