IVGID Board Meeting Highlights October 4th, 2019

October 4, 2019

Interim General Manager Indra Winquest stated that his team is working on a no-smoking/vaping policy for all venues.  He expects it to be completed before next summer.

To date, the District has received approximately $262K in insurance proceeds for the fire at the Mountain Course Clubhouse.  There is the potential for an additional $25-50K.   The total payout to date is approximately $335K with some of these funds used for cleanup efforts.

After discovering that a decision to move to lithium ion golf carts at the Mountain Course requires an upgrade to the electrical system and the storage building sprinkler system, the decision to procure new carts was delayed.  Staff will produce and present a comprehensive plan to the Board before a decision is to be made.

The District is meeting with the Forest Service to obtain a decision on the availability of the land across from the High School for a dedicated dog park.  Indra will report the progress at the October 30th meeting.  Cost options will be presented to the community.  Trustee Callicrate requested the project schedule be changed from a 2023 completion target to 2021.

At the October 30th meeting, staff will be bringing the cost estimates and next steps for the Tennis Center renovation and the Dog Park.  At the November 13th meeting, staff will provide cost estimates and next steps for the bocce courts and the Incline Beach house.

To expedite the process, Indra would like the community group working on the Burnt Cedar pool to focus on the replacement, not the repair, of the pool.   The goal is to begin construction in 2021.  It is important for the community to know the pool will most likely be decommissioned for an entire summer.  The Recreation Center pool will be available for use.

The 15 line single sentence agenda item H-3 related to corrections needed within the District’s financial reports was a discussion with much confusion. The meaning of the agenda item and the actions proposed were unclear to our citizens as well as our Trustees, including the Board Chair. The District, in violation of NRS 354.6215 erroneously transferred  money that was no longer needed in the District’s self-insured Worker Compensation Fund to the Utility, Community Services and Beach Funds.  Under Nevada law, these surplus funds can only be transferred to the General Fund. As a consequence, the Department of Taxation required that these transfers of $1.1 million, which occurred in 2018 and 2019 be rescinded.  To accomplish this, Director of Finance Eick stated that the Board was being asked to reverse 3 transfers that occurred over two years and approve 5 transfers that would occur over 3 years.  In essence, $800,000 would be retroactively transferred to the General Fund in 2018 and the General Fund would transfer $800,000 to the three funds retroactively to 2019. The remaining $300,000 would be retroactively transferred to the General Fund in 2019 and subsequently transferred to the three funds in 2020. The Board was also asked to approve restatements of the District’s 2018 financial statements “as a prior period adjustment” in the District’s 2019 Comprehensive Annual Financial Report (CAFR).  The agenda description along with Mr. Eick’s presentation was deemed by all to be ‘complicated’.  Regardless of this agenda item not being clearly written for public notice, Trustees Horan, Morris and Wong voted in favor of creating new transfers and approving the required accounting corrections in the new 2019 CAFR.

The Trustees requested a simpler and comprehensive Capital Improvement Project report.  They discussed a format drafted some years ago by Trustees Dent and Wong.  Mr. Eick will demonstrate the use of this format using the Mountain Course Clubhouse roof project as an example at the Board’s upcoming October 30th meeting.

The final agenda item, the review of the Trustees’ roles and responsibilities was completely glazed over.  Instead, the Board discussed the process for reviewing and updating the Trustee handbook.  They never addressed the responsibilities of the Treasurer, which is what prompted this agenda item.  At the last meeting, we learned that Board elected Treasurer Trustee Morris was neither acting nor fulfilling his role as Treasurer. According to Chair Wong, Director of Finance Eick was deemed to be fulfilling the role of Treasurer by producing the District’s financial reports.  During public comment, Sara Schmitz requested this agenda item be added to an upcoming agenda since it was not addressed.

Post-meeting announcement:  Incline Village General Improvement District (IVGID) Director of Finance Gerry Eick announced his retirement effective December 30, 2019.

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